本帖最后由 kevin 于 2014-5-23 15:15 编辑
Payroll Cycle1. Description of the Document Flow for Payroll Cycle. a. Personnel provides authorizations of employees, pay rates, and deductions to Payroll just prior to calculation of the payroll.
b.Employees punch their time cards in Timekeeping before and after each shift.
c. The shop supervisor assigns employees production order tasks to be performed, and each employee completes a job time ticket for each task performed. Indirect labor (e.g., down time, cleaning machines, and setup) is also reported on job time tickets. At the end of the shift, the shop supervisor determines that employees have submitted job time tickets to account for all time. The job time tickets are then forwarded to Timekeeping.
d. Timekeeping reconciles the clock cards with the job time tickets to assure that employees were present and working. Clock cards are approved (e.g., initialed) by Timekeeping.
e. Clock cards are forwarded to Payroll as authorization of the hours worked. The authorized employees, rates, and deductions from Personnel, together with the authorized hours from Timekeeping, are used to calculate the payroll for the period. A payroll register is prepared listing each employee, gross pay, all deductions, and net pay. The payroll register is then sent to Accounts Payable.
f.Accounts Payable uses the payroll register as authorization to prepare e payment voucher and check for the payroll equal to the total of the net pay to employees.(Actually, a number of separate vouchers and checks will be prepared for each required payment generated from the payroll; e.g., a check will be prepared with if IRS as payee for withholding taxes, and a check may be prepared with the union payee for withheld union dues, etc.).
g.The check, voucher, and supporting documentation will be sent to Cash Disbursements for signing. The check for the net payroll drawn on the general cash account is deposited in a separate payroll account. Checks drawn on this special account are prepared for each employee; that is, an imprest payroll checking account is used. The checks are distributed to the employees.
h.The job time tickets, once used by Timekeeping, are sent to Cost Accounting to charge the work-in-process recorded on job cost sheets for the direct labor used in production. The nonproductive labor is accumulated and reported as overhead incurred (not shown on the flowchart).
i.The accounting entries are forwarded to the General Ledger (not shown on the flowchart). The entry to record the debit to work-in-process is from Cost Accounting. An entry to credit a payable comes from the Accounts Payable department. When the check based on the payment voucher is signed, Cash Disbursements forwards the entry to the General Ledger to debit accounts payable and credit cash.
工资内部控制的控制目标、内部控制和测试汇总表 内部控制的目标 | | | | | 对以下五个关键点，应履行恰当手续，经过特别审批或一般审批：（1）批准上工；（2）工作时间，特别是加班时间；（3）工资或佣金的变更；（4）代扣款项；（5）工资结算表和汇总表 | 检查人事档案；检查工时卡的有关核准说明；检查工资记录中有关核准和内部检查标记；检查人事档案中的授权。 | | | | 检查工时卡的有关核准说明；符合人事政策、组织结构图 | 对本期工资费用的发生情况实施分析程序；将有关费用明细账与工资费用分配表、工资汇总表、工资结算表核对 | | 工资费用分配表和工资汇总表完整反映已发生的工资支出 | 检查工资费用分配表、工资汇总表、工资结算表，并核对员工手册。 | 对本期工资费用的发生情况实施分析程序；将有关费用明细账与工资费用分配表、工资汇总表、工资结算表核对 | 工资以正确的金额，在恰当的会计期间及时记录于适当的帐户（发生、完整性、准确性、估价与分摊） | 采用适当的工资费用分配方法，并且前后各期一致；采用适当的账务处理流程 | 选取样本测试工资费用的归集与分配；测试是否按照规定的账务处理流程进行账务处理 | 对本期工资费用的发生情况实施分析程序；检查工资的计提是否正确，分配方法是否与上期一致 | | | |
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2. Control Activities Implemented. a. Personnel has no functional responsibility other than authorization of employees, pay rates, and deductions.
b.Supervisors approve (authorize) work performed (executed) by employees.
c.The Timekeeping reconciliation of the clock cards and job time tickets assures that employees are present and working. Punching another person's clock card would be detected because of the absence of job time tickets.
d.Payroll accounting calculates pay only. It does not authorize transactions or handle (take custody of) assets.
e.Cash Disbursements signs the check but does not authorize, prepare, or account for the transaction.
f.Paychecks are distributed by Cash Disbursements, usually by the paymaster. This individual has no other functions relative to payroll. Supervisors should not distribute paychecks because they have an authorization function.
g.Unclaimed paychecks are safeguarded by the treasurer.
h.A separate payroll account allows for ease in reconciling bank statements.
3. Substantive Procedures Related to Payroll and Personnel When internal control over payroll is effective, the auditor generally focuses substantive procedures on the valuation and accuracy assertion. The following audit procedures should be performed to verify the accuracy of payroll amounts. a. Vouch time on payroll summaries by selecting a payroll register entry and comparing to time cards and approved time reports.
b. Compare total recorded payroll with total payroll checks issued.
c. Test extensions and footings of payroll.
d. Verify pay rates and payroll deductions with employee records from personnel.
e. Recalculate gross and net pay on a lest basis.
f. Recalculate any year-end accruals.
g. Compare payroll cost with standards or budgets.
Substantive tests should be extended if unusual fluctuations or significant errors are noted.
Question 30 In meeting the control objective of safeguarding of assets, which department should be responsible for
| Distribution of paychecks | Custody of unclaimed paychecks | | | | | | | | | | | | |
Difficulty: Moderate Explanations (a)The requirement is to determine the individual(s) who should distribute paychecks and have custody of unclaimed paychecks. Answer (a) is correct because these custody functions should not be performed by the payroll department which is a recordkeeping function. Under proper internal control recordkeeping,custody,and authorization of transactions should be segregated.
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发表于 2014-5-23 15:13:11
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发表于 2014-10-22 04:56:43
